All projects published to Prism Cloud end up in a folder. Folders in a workspace are listed in the navigator (left panel) of the Prism Cloud app, and come in three types: personal, common, and private*. Folders within a workspace can be created, renamed, or deleted. The following sections provide some information on each of these aspects of folders.

 

Types of folders

Prism Cloud offers three types of folders within your workspace: your personal folder, common workspace folders, and private folders*. Your personal folder is just what the name suggests - a personal space just for you. Projects that you publish into this folder will be visible only to you unless you specifically choose to share them with others. Even other members of your workspace won't be able to see what you publish into your personal folder unless you provide them with the URL of a project inside your Personal folder. Everyone with access to a Prism Cloud workspace will have their own personal folder within that workspace. If you belong to more than one workspace, you'll have a different personal folder within each workspace.

All of the other folders within your Prism Cloud workspace are either common or private* and are shared with other members of your workspace. The contents of common folders will be visible to any members of your workspace, while the contents of private folders are visible only to those workspace members that have been invited. This is great if you're working on a project with a few others in your group or lab and want a common place to share all of your most recent updates. Just be aware that common folders will be visible in the navigator of a workspace for all members of that workspace, and any other workspace members will be able to see the work published inside these common folders. If you'd like to restrict which workspace members that will be able to see the folder in the workspace navigator and view its contents, create a private folder* instead.

As an alternative to creating a private folder* to share your work with specific individuals in your workspace, you may also choose to publish a file to your personal folder. Then you can share the project only with others that you'd like to have access. Note that you can grant access to projects in this way to Prism Cloud users that aren't in your workspace, but you cannot invite non-workspace members to private folders*.

 

Creating folders

To create a folder within a workspace, simply click on the "+ Add Folder" button in the workspace navigator (left panel of the Prism Cloud app when in the workspace view). Give the folder a name, specify the type of folder*, and then click the "Create Folder" button. It's that easy.

 

Renaming folders

To rename an existing folder, first click on the folder in the workspace navigator. Then click on the dropdown arrow by the folder name at the top of the page and select "Rename". Next, simply type in a new name for the folder and click the "Update" button. Note that Prism Cloud will not enforce folder names within a workspace to be unique (you can have two folders with the same name), but it's generally a good idea to try and keep the names of your folders recognizable to make it easier to find the correct folder to publish into when selecting from the folder list in the Prism desktop application.

 

Deleting folders

To delete a folder, first click on the folder in the workspace navigator. Then click on the dropdown arrow by the folder name at the top of the page and select "Delete". A warning will appear asking for a confirmation to delete the folder. Simply click the "Delete" button, and the folder will be sent to the trash. If you decide that you didn't want the folder to be deleted, you'll have seven days to restore it from the trash.

 

Sharing private folders with other workspace members*

After creating a private folder, you will be able to share the folder with other workspace members by clicking the "Share Folder" button (see below). Simply type the name or email address of the individual you'd like to share the folder with, or select their name from the dropdown list. Note that - unlike with sharing individual projects - folders can only be shared with other members of the workspace that the folder belongs to. For each workspace member that the folder has been shared with, the folder will be visible in the workspace navigator (the left panel). A different icon for the folder indicates that this folder is private (see below).

 

* Private folders are available only for workspaces associated with subscriptions with a named-user license. This functionality is not available in Prism Cloud workspaces associated with subscriptions using serial number based licenses. When creating a folder in a workspace where private folders are not allowed, there will be no option to specify a folder type: all created folders will be common folders.