When publishing to Prism Cloud, you may choose to publish into a common folder within a workspace (visible to all members of the workspace) or into a private folder. If you publish your work into a private folder, you'll need to specify which users (or groups) can view this work. Two ways to do this are to share individual projects with a user, or to share the folder with a user or group. This page explains how to share the entire private folder with a user or group.

 

Understanding folder permissions

When you share a private folder with another workspace member, they are given Editor permissions for that folder. Additionally, those permissions automatically apply to all projects within that folder. This means that anyone with Editor access to the folder can move, rename, delete, share, or update any project inside it. This makes private folders particularly useful for team collaboration, as you can grant a group of people access to an entire collection of related projects at once.

 

Sharing a private folder

To share a private folder in Prism Cloud, first navigate to the folder within the Prism Cloud workspace. Once the folder is open, click the "Share Folder" button at the top right of the window. This will open the Share Folder options dialog. From this view, you can see who the folder has already been shared with. Note that folders may only be shared with other members of the workspace that the folder belongs to.

In the "Name or email..." field, type the name or email addresses of the individuals with which you'd like to share the folder. Alternatively, you may search for groups to share the folder with multiple workspace members at once. Once you've added the recipients, you may optionally include a custom message to send along with the link.

Once shared, the folder will be visible in the recipient's folder list in the navigator. Additionally, if you share the folder with a group, this folder will be listed in the Group details view for that group.