When publishing a project to Prism Cloud, there are a few different types of file size limitations that you may encounter. This page provides information on these different types of limitations, as well as suggestions for how Prism projects can be modified to meet these requirements.

 

Types of Prism Cloud publication limits

Project file contains too many graph and/or layout sheets

When publishing a project to Prism Cloud, a project can have a maximum of 500 sheets (graphs and layouts). This is a total count of sheets, meaning that if you have a project that contains 400 individual graph sheets and 200 layouts, you would not be able to publish this project to Prism Cloud since it contains a total number of sheets greater than 500.

Project file is too large

Prism Cloud checks the total publication size of a project as part of the publishing process. Any project that is larger than 50 MB will not be published to Prism Cloud. Be aware that Prism Cloud is actually checking the size of the individual assets (SVG files for graphs), and the sum of sizes of these assets may be dramatically different than the size of the Prism file on your device. This is most often the case when a graph contains a huge amount of data points, violin plots, or curves. Graphs with bars, straight lines, or box-and-whiskers generally result in smaller SVG files. Note also that any embedded images may also increase the size of an SVG file to be published to Prism Cloud.

Individual asset (sheet) is too large

In addition to checking the total publication size (see section above), Prism Cloud also limits the size of any single asset (sheet). If any one sheet in the publication is greater than 10 MB, the project will not be published.

Workspace is out of storage

Every workspace has a storage limit based on its associated subscription plan. Once the storage capacity of a workspace has been reached, you will no longer be able to publish or update projects in this workspace. Additionally, you'll no longer be able to restore projects from the trash.

 

What to do when a Prism Cloud publication exceeds these limits

Suggestion #1: Delete unnecessary sheets

If you've exceeded the total number of sheets limitation, one obvious solution may be to simply delete some sheets. This works if some sheets are no longer needed or redundant. However, it's not always reasonable to assume that this will be the case. So there are other possible solutions below.

Suggestion #2: Split the project

When a project contains too many sheets or is too large overall, splitting a single large project file into multiple smaller project files may help keep these projects under the publication limits. To split a Prism project file, you'll want to select the family of sheets that you want to save as a separate project file. When you select any sheet in Prism, that sheet's Family will be identified in the Family Panel of the Navigator. Note that you can select a single sheet or select multiple sheets (using Prism's Gallery View) to select multiple different families. Once you've selected all of the desired sheets/families, open the File menu and select "Save Special > Save Family As...". This will create a new Prism project file with the selected families that can now be published to Prism Cloud (assuming that the new publication is within the limits given on this page).

Suggestion #3: Reduce the file size of embedded images

If a project contains a lot of high-resolution images pasted or added to graph or layout sheets, the Prism publication (or an individual sheet) may exceed the size limitations given above. This is especially true for large, vector-based image file types (such as WMF or EMF). One option to reduce the size of the sheets being published to Prism Cloud is to simply reduce the file size of the added image(s). For vector-based images, consider converting these to a raster file type (JPEG, BMP, TIFF, PNG, etc.). Prism doesn't have any built-in tools to perform this sort of action, but this process can be done in any graphics/image editing software or using available tools online.

Suggestion #4: Change the visualization style of a graph

When a graph contains a huge amount of data (tens of thousands) of data points, the published version of this graph (as an SVG) can become very large depending on the visualization style selected. Specifically, displaying individual data points for every value, using violin plots, and adding a large number of curve fits or splines may cause the publish size of the graph to increase substantially. The technical reason for this is that an SVG file stores the coordinates for every displayed object on a graph. For a graph with tens of thousands of data points, this means tens of thousands of coordinates. Similarly, violins and curves are created by plotting lots of short segments: the SVG stores the coordinates for each individual segment of these curves. Summarizing your graph using summary symbols, box-and-whisker plots, and other summary visualizations may help reduce the publish size and keep the graph sheet within the limits given on this page.

Suggestion #5: Free up space in the workspace

If your Prism project meets all of the other size requirements, but your workspace is out of storage, you won't be able to publish. In this case, you'll need to open the Prism Cloud app, and delete projects that are no longer needed. This will free up space in the workspace, and - once you've deleted enough content - will allow you to publish again.