One-click to Microsoft PowerPoint® or Word® (Windows only)

Send to Microsoft PowerPoint® or Word®

Send to PowerPoint

The Send-to-PowerPoint command copies the current graph or layout, creates a new slide in PowerPoint, pastes, and then instructs PowerPoint to change the slide background color to match the background color of the Prism sheet.

When you send to PowerPoint, it matters what the background color is in Prism. If the background is CLEAR in Prism, then Prism leaves the background alone in PowerPoint. If the background is any color in Prism, including white, then Prism changes the PowerPoint background to match. If your PowerPoint slide master has a background gradient or image that you want to keep, make your backgrounds in Prism clear, not white.

Send to Word

The Send-to-Word command copies the current graph or layout, and pastes it into Word. Position your insertion point in Word before using this button.

Setting preferences for Send-to-Word or Send-to-PowerPoint

Open the Send to MS Office tab of the Prism Preferences dialog.

The most important choice is whether to embed, link, or send a picture. Embedding is the most versatile, but makes your Word or PowerPoint files larger.

When sending to Word, choose whether to display full colors, black and white, or gray scale. The latter two options simply set a setting within Word to display and print the graph in black and white or gray. If you embed or link, and double-click to edit in Prism, you'll see the graph in its original colors.

Problems sending to Word or PowerPoint? EMF vs. WMF

Windows supports two similar formats for describing images using vectors and fonts. The WMF (Windows Metafile) format is older. The EMF (Enhanced metafile) format is newer, and in theory a bit better. In fact, one format works better for some programs and the other format for others. It seems impossible to predict.

By default, Prism places both formats on the clipboard, and lets the pasting program decide which one to use. Because some programs make the wrong choice, we let you choose whether Prism copies EMF, WMF or both. Choose at the bottom of the File & Printer tab of the preferences dialog. If you're having problems with pasted graphs looking funny, try setting another format as the default choice for copying and pasting.